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Competence

HOPS can serve as a comprehensive database of staff competence.

When defining competence, incremental levels can be assigned if required, to give a sliding scale of competence. This is useful, for example, where some drivers are authorised only for shunting duties, or some signalmen are not authorised for gala days.

Competence Levels are defined per position, not just per user. So a user might be competent as a driver on a tank engine on galas, but not a large engine, but can drive any engine on a low-season day.

Part of this module also includes printable competence summaries, which some organisations ask staff to sign and/or carry.

Competences can also be interlocked with each other, such as the necessity for a driver to also hold rules, route, traction, PTS, medical, induction, SMS briefing, membership, etc, etc.

Specific Facilities	Basic HOPS	Advanced HOPS	Detail
My Competence VIEW			Allows the user to VIEW their personal competence profile.
My Competence History VIEW OWN			Allows the user to view their own competence history.
Competence Elements List: VIEW			The user can view the competence elements list.
Competence Elements EDIT			The user can edit and create new competence elements.
Competence Element Dependencies: CONFIGURE			User can edit the configuration of which elements are required for each role in the department.
Competence Elements Awards: VIEW			User can view competence element awards for all users in the organisation, for elements in the Competence Element Group
Competence Elements AWARD to user			User can make competence element awards to all users in the organisation, for elements in the Competence Element Group
Provide Trainee Candidate Feedback			User can make provide feedback on candidates that have had training turns with them.
View Training Logs			The user can view the training logs for users in the department.
Competence Element Award Follower EMAIL			The user will receive an email whenever a competence element award in the department is made or updated.
Competence Element Awards VIEW Completed QPs			User can view QPs from competence elements awards.
Competence Element Awards VIEW Files			User can view files from competence elements awards.
Competence Element Awards ADD/REMOVE Files			User can add and remove files from competence elements awards.
Conduct Competence Evidence Assurance			User can conduct competence evidence assurance for element awards in the Competence Element Group
View Competence Evidence Assurance for whole organisation			User can view competence evidence assurance for all element awards in the whole organisation
Competence Element Awards (in Group) Expiring EMAIL			User will receive an email detailing the approaching expiries for users with competence elements in the given element group.
Personal Competence Summary EMAIL (Feb, June, October)			Allows the user to receive a monthly email of their personal competence profile.
Competence Element Award (Individual) Expiring EMAIL [cross-railway element			User will receive an email reminding them that the competence element will expire in 30 days, and another on the day it expires. This permission applies to cross-railway elements such as Working at Height e-learning. For internal elements, permission 429 is the equivalent.
Competence Element Award (Individual) Expiring EMAIL [internal elements]			User will receive an email reminding them that the competence element will expire in 30 days, and another on the day it expires. Requires to be switched on in configuration of individual element as well. This permission applies to internal elements only. For cross-railway elements, such as Working at Height e-learning, permission 530 applies.
View HRSS Element Awards			Allows the user to view competence element awards in the specified group.
Award HRSS Element Awards			Allows the user to award competence element awards in the specified group.