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Time Date	System Updates
Update 766 19 May 2021	HOPS FREE Virtual Workshops No 14, via Facebook Live screencast, continues our 2021 series of Safety Management System workshops, this Tuesday at 7pm. https://www.heritage-ops.org.uk/workshops This workshop concentrates on the management and recording of Competence, in the context of a heritage railway. Following an excellent suggestion after the first workshop, we invite all participants who wish to to sent in their current SMS policy relating to Competence Management. This will enable us to read all of them before the Workshop and combine all the best practices. Thank you for this great idea which will help make the workshop even more widely-considered and demonstrate inclusion of input from a wider range of railways! All content will be anonymised before inclusion, so please don't worry that you're exposing yourself or your company to liability. --- HOPS has been involved in writing, reviewing or updating Safety Management Systems on a number of railways and is often asked for help on the subject, so we have arranged to continue our successful live online workshops programme in 2021 with the series of SMS Best Practice workshops. The Workshops take place at six-week intervals at 7pm on Tuesday nights. They are live discussion videos, freely available to everyone to attend and ask questions live which we will try our best to answer as we go along based on our experience of SMSs and the management in general of heritage and main line railways. The videos will also be available to watch again later on YouTube. While all railways are different, there are many opportunities for overlap in SMS wording and a majority of overlapping SMS principles that can be applied. The six-week interval between workshops gives time in between each session for the local review and, where railways wish to, adaptation of the output to suit their local needs, before moving on to the next subject. Whatever the strength of your current SMS, it is always good to review it, and good to be able to demonstrate you've reviewed it and engaged with the peer-reviewed best practice. So please do join in the HOPS workshops, share your knowledge, and see what you can learn from other organisations too! --- HOPS has a great many tools to assist in the management of volunteer and employed staff at heritage and volunteer organisations. Previous HOPS Workshops are available to view on Facebook: https://www.facebook.com/HeritageOps/videos/ and YouTube: https://www.youtube.com/channel/UCRu_xPovYjpBegbwS-89jUg EVERYONE IS WELCOME TO JOIN IN. We will respond to comments and queries raised via the comments section during the live video. The video will start at 7pm and last approximately 90-120 minutes. Please let us know if you plan to join in via the "Going" button! https://www.facebook.com/events/2874032796147231
Update 740 16 February 2021	Thank you to everyone who has embraced 'Migrating the Management of Competence to Elements' since our video the other day - it's great to see so much migration taking place and the management of competence becoming stronger as a result! We have been asked by a number of railways "Are our roles already ok?" To help with this we have added a few red/green light indications: - In the department > Competence > Competence Structure > Roles tab there is now a red/green light that shows whether the role meets the 'perfect' settings. - For Admins, we have produced this temporary page https://www.heritage-ops.org.uk/perfect_roles_list.php which shows ALL the roles in the organisation and their red/green status for each of the key settings (visible only to HOPS Admins (tacked on to permission 015)). Many of the settings, we have observed, will just be set that way because 'it's always been like that', but the actual facility isn't used, so can be turned to green by just changing the setting. Ie where "allow files to be uploaded" is set to 'yes' for a role where competence isn't managed, such as shop staff, so there will be no impact from changing this to 'no' to obtain a green. In other cases, where it is your current policy to store files on the role, a change of policy and some conversion of data (which we can automate as shown in the video) might be required. Here is a link to the video in case you want to watch again: https://www.youtube.com/watch?v=O3p7lHpxdUA More than happy to talk through each 'red' by phone if it helps. This support is extended to Basic HOPS members in this case.